View others' calendars

I need to view Jennifer Cole's calendar to schedule our quarterly review. Ask Jennifer for permission to view full details for two days — June 30 and July 1 — then add a 60-minute meeting on July 2 at 11am if those days are clear. If she doesn't respond by Friday, escalate to her assistant, Marco, and copy me on the request.

Before I request view access to Jennifer's calendar, make the request easy to approve. Put the exact date range and purpose first (June 30–July 2 to schedule a 60-minute quarterly review), explain why I need full details instead of free/busy, list two privacy concerns she might have and my mitigations, and draft the single short message I should send to her and to Marco if she doesn't reply.

I requested view access to Jennifer Cole's calendar to set a review and she declined the request outright. I don't know if she's protecting client meetings, traveling, or if this is personal. I can't press her publicly. What's the most likely reason and the best private next step I should take to get the booking done without causing friction?

I waste hours asking across six people for calendar visibility every quarter to line up a single two-hour meeting. Is the recurring problem my approach to asking, the team's calendar hygiene, or lack of visibility policy? Recommend one change to how we request or hold calendar access that will cut this work in half going forward.