Create a meeting agenda — AI Prompts for Microsoft Teams

The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

We have a decision review meeting on Friday at 10 with the product director, engineering manager…

We have a decision review meeting on Friday at 10 with the product director, engineering manager Samir, and procurement lead Aisha. Draft the agenda so the first item states the decision they must make, follow with the one-page rationale, then list risks and required approvals. End with a 15-minute slot for next steps and assign Samir to record actions.

Improve — make it easier to accept

Before I circulate the agenda to senior stakeholders, make it easy for them to approve in one…

Before I circulate the agenda to senior stakeholders, make it easy for them to approve in one glance. Put the decision and requested outcome on page one, show the two numbers they'll care about under that headline, add a one-line summary of objections HR and Legal raised, and flag any attachments they must open to sign off.

Decide — diagnose the stuck moment

I sent a draft agenda and Priya replied that executives need the exact ask up front and won't read…

Stakeholders asked for a clearer ask on the agenda.

I sent a draft agenda and Priya replied that executives need the exact ask up front and won't read past the first page. I don't know which single phrasing will get a yes from the product director and procurement. What's the likeliest short headline I should use for the decision, and what two bullets immediately after will prevent follow-up questions?

Become — change the pattern

Over several quarters our meetings take twice as long because agendas bury the decision in…

Our meetings drift because agendas hide the real ask

Over several quarters our meetings take twice as long because agendas bury the decision in background. I want a new habit so meetings start and finish with a verdict. What simple agenda template and owner checks should we adopt so every meeting opens with a clear ask and ends with an assigned next step?

Next to this one

Other collaboration work people do in Microsoft Teams.

Co-author a document Configure app integrations Configure meeting recordings storage Configure organization-wide settings Configure security and compliance Create a poll or survey Create a private channel Create a team channel Create and assign tasks Create and manage meetings notes

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.

The rest of the map

Same library, five ways in.

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