Configure meeting recordings storage

I must configure where meeting recordings are stored so compliance and retention rules apply. Move recordings for executive and legal meetings into the secure archive storage, ensure recordings created in team channels go to the team’s document library, and set retention for 730 days. Deliver a mapping of meeting types to storage locations and a checklist showing permissions are restricted appropriately.

Before I change the recording storage default, make the decision simple for stakeholders: summarize the user impact, list the three most common questions users will ask, and flag any access that would be blocked for external guests. Provide suggested wording for the calendar invitation informing attendees of the new storage rules.

A partner emailed because a recording they jointly made with our team showed as deleted this morning. I don’t know if retention expired, permissions were misapplied, or the file was moved to legal hold. The partner is already annoyed and may escalate procurement. What is the most likely cause and the immediate steps I should take to locate or restore the recording and calm the partner?

Over time meeting recordings end up in personal OneDrives, team libraries, and an archive bucket with different retention, causing legal exposure and search gaps. Recommend one policy and one technical safeguard to centralize recording storage logically and enforce consistent retention without disrupting everyday scheduling and sharing.