Create custom styles — AI Prompts for Microsoft Word

The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

I need three custom paragraph styles for a policy draft. Create a 'Policy Heading' style using…

I need three custom paragraph styles for a policy draft. Create a 'Policy Heading' style using Georgia 14pt bold with 12pt spacing after; a 'Policy Body' style using Calibri 11pt justified with 6pt before and after; and a 'Policy Note' style in italic 10pt with teal color and left indent 18pt. Apply them to the document and update the style gallery so the team can use them.

Improve — make it easier to accept

Before I hand this to the legal team, make the custom styles easy to audit: surface which…

Before I hand this to the legal team, make the custom styles easy to audit: surface which paragraphs are still using direct formatting, ensure the new styles include the correct paragraph spacing and line spacing, flag style conflicts with the document theme, and make sure the styles are set to be included when the team copies sections into other files so formatting doesn’t break.

Decide — diagnose the stuck moment

I rolled out three new styles for the draft but co‑authors keep changing fonts and spacing directly…

Authors keep overriding the new styles with manual formatting

I rolled out three new styles for the draft but co‑authors keep changing fonts and spacing directly so the file looks inconsistent. I don’t know which paragraphs were modified and I’m running out of time before legal review. How can I quickly find and revert manual formatting to the defined styles, spot where styles differ from the template, and stop authors from applying overrides in the next draft?

Become — change the pattern

Every project I spend half a day fixing inconsistent fonts and spacing because contributors apply…

I repeatedly spend hours cleaning direct formatting after rounds of edits

Every project I spend half a day fixing inconsistent fonts and spacing because contributors apply direct formatting instead of styles. Where am I losing control — rollout, template setup, or review process — and what three habit changes or rules should I enforce so custom styles stick and I don’t have to clean formatting before every review?

Next to this one

Other word processor work people do in Microsoft Word.

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Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.

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