Track invoices and expenses

I need to collect every unpaid and paid vendor invoice and expense receipt from the last 90 days and send a single reconciliation to Maya in finance for sign-off by Friday. Pull the invoice number, vendor name, due date, payment date, payment method, amount, and attach the receipt PDF if available. Verify totals against the bank feed and flag any mismatches before I send it to Maya.

Before I hand the expense tracker to Maya in finance, make approval fast and obvious. Surface the unpaid total and net cash flow at the top, group expenses by vendor and by project, and mark any invoices older than 30 days or missing receipt attachments. Add a short note explaining any automated matching rules used so a reviewer won't pause on reconciliation.

I just imported the bank feed and two transactions for $1,240 and $385 didn't match any invoice record. Maya expects a clean reconciliation tomorrow. I can chase receipts or reclassify payments but I'm not sure which is right. What is the most defensible next step to resolve these two transactions quickly and what wording should I add to the reconciliation if I have to escalate?

Every month we spend hours hunting a handful of missing receipts that repeat across the same three vendors and several team members. I want to change how we collect and approve expenses so this doesn't happen again. Which habit or rule will give the biggest drop in chase time and what exact enforcement phrasing and checklist should I introduce for the team starting next month?