Send proposal or quote to prospect

Send the attached proposal PDF to Priya in procurement at BrightPath and cc the finance director, Mark Reyes. In the email reference the three savings scenarios we discussed, ask for written approval by Friday, June 25, and include a one-line summary of next steps if approved. Save the sent email to Opportunity 2026-Q3-BrightPath and note the deadline in the activity.

Before I send this proposal to Priya in procurement, make it easy for her to approve quickly: put the guaranteed savings figure in the first line of the email, put pricing and term summary under a clear heading, and call out any unusual terms that would make finance hesitate. Also include a one-sentence approval ask and the Friday, June 25 deadline prominently.

I have a finalized proposal for BrightPath and the primary contact Priya is the procurement lead, but procurement sometimes needs Mark in finance to countersign. I'm afraid sending only to Priya will delay approval; I cannot tell if Mark must be included now or later. What is the likeliest path to a timely approval and who should I copy on the first send to minimize back-and-forth?

Across deals I repeatedly send proposals to procurement only, and they come back saying finance wasn't looped in — costing me 3-7 days. Is the pattern poor contact mapping, unclear internal approval rules, or my fear of cluttering threads? Recommend one habit change and one checklist item to stop this delay for the next six proposals.