What it pays
Government survey numbers — not estimates, not ads.
Half of all Administrative Services Managers in the U.S. earn more than $114,130 a year — the middle 80% land between $67,100 and $207,720. About 263,960 people in the U.S. do this work. Figures are for the U.S. occupation group “Administrative Services Managers”. (U.S. Bureau of Labor Statistics survey, published 2025.) In India, Managers earn about ₹50,473 a month on average — around ₹6.1 lakh a year (government PLFS survey via ILOSTAT, occupation-family figure).
$114,130typical pay / year
263,960people in this work
$207,720+top 10% earn
₹6.1 lakha year in India (family avg)
Think you get this job?Six quick questions on how it really works — with a hint and the reason behind every answer.
Test yourself →The work, task by task
These are the real jobs-to-be-done, not a wish list. Each task shows where we found it, and the prompt underneath is written for that exact task.
Learning2
Assign clerical functions
+Assign day-to-day clerical duties across reception, data entry, and facilities logging so each shift has one…
Assign clerical functions
+Assign day-to-day clerical duties across reception, data entry, and facilities logging so each shift has one receptionist, one data clerk, and a facilities monitor, update the weekly rota, and notify staff by Tuesday morning if they change.
The tools that do the workMicrosoft ExcelMicrosoft OutlookESCOjob descriptionsO*NET
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Recommending process improvements
+Draft a short proposal that replaces paper purchase requests with a logged online form, shows projected time…
Recommending process improvements
+Draft a short proposal that replaces paper purchase requests with a logged online form, shows projected time savings and error reduction over three months, and circulate it to Priya in procurement and Marcus the operations lead for feedback by Friday.
The tools that do the workGoogle Docsjob descriptionsO*NET
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Move2
Acquire, distribute and store supplies.
+Create a one-page plan to centralise buying, set minimum stock levels, and assign storage zones so the office…
Acquire, distribute and store supplies.
+Create a one-page plan to centralise buying, set minimum stock levels, and assign storage zones so the office supplier budget stays within 5 percent of last quarter; send purchase authorisation to Sonia by Wednesday and schedule fortnightly deliveries.
The tools that do the workMicrosoft ExcelMicrosoft Outlookjob descriptionsO*NET
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Plan, direct, and coordinate administrative services
+Produce a quarterly administrative services plan that aligns reception, mail, facilities maintenance and…
Plan, direct, and coordinate administrative services
+Produce a quarterly administrative services plan that aligns reception, mail, facilities maintenance and meeting support, allocates headcount by task, flags two cost-saving changes, and present it to the director at next Monday's review.
The tools that do the workMicrosoft ProjectMicrosoft PowerPointjob descriptionsO*NET
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Keeping the record1
Oversee records and information management
+Audit current records retention, identify three categories for consolidation, propose a migration to a…
Oversee records and information management
+Audit current records retention, identify three categories for consolidation, propose a migration to a searchable central store with access rules, and send the remediation steps and timeline to Compliance and IT by Friday.
The tools that do the workMicrosoft AccessAdobe Acrobatjob descriptionsO*NET
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The daily work15
Prepare and review operational reports and schedules to ensure accuracy and efficiency.
+Prepare the weekly operational pack: collate last week’s activity logs, update the staffing schedule,…
Prepare and review operational reports and schedules to ensure accuracy and efficiency.
+Prepare the weekly operational pack: collate last week’s activity logs, update the staffing schedule, reconcile variances against budgeted hours, flag any missing data, and circulate the final report to Emma in finance and Mark the operations lead by Tuesday noon.
The tools that do the workMicrosoft ExcelO*NET
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Set goals and deadlines for the department.
+Set department quarterly goals and draft deadlines: define three measurable targets for throughput, cost…
Set goals and deadlines for the department.
+Set department quarterly goals and draft deadlines: define three measurable targets for throughput, cost control, and training, assign owners Sarah, Jamal and Priya, and publish the calendar with milestone dates to the team by Friday close of business.
The tools that do the workMicrosoft ProjectMicrosoft ExcelO*NET
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Conduct classes to teach procedures to staff.
+Run a procedures class for frontline staff next Wednesday: prepare a one-hour session covering intake,…
Conduct classes to teach procedures to staff.
+Run a procedures class for frontline staff next Wednesday: prepare a one-hour session covering intake, escalation steps, and the new checklist, include a quick quiz and a printed quick-reference, and send invites to the 12 attendees with the materials attached.
The tools that do the workMicrosoft PowerPointO*NET
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Learn to operate new office technologies as they are developed and implemented.
+Learn the new office booking system this week: go through the vendor quick-start guide, book five test items…
Learn to operate new office technologies as they are developed and implemented.
+Learn the new office booking system this week: go through the vendor quick-start guide, book five test items covering desks, meeting rooms and A/V setups, note issues and a suggested minor process change, and report readiness to IT by Friday.
The tools that do the workMicrosoft OutlookO*NET
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Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.
+Read and mark up the three new supplier contracts: confirm termination clauses, insurance requirements and…
Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.
+Read and mark up the three new supplier contracts: confirm termination clauses, insurance requirements and service levels, produce a one-page compliance summary with required actions and circulate it to Legal and Procurement by Wednesday afternoon.
The tools that do the workAdobe AcrobatO*NET
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Represent work unit at meetings or conferences and serve as liaison for requests or complaints.
+Represent the unit at Friday’s stakeholder forum: prepare a five-minute update on service metrics and…
Represent work unit at meetings or conferences and serve as liaison for requests or complaints.
+Represent the unit at Friday’s stakeholder forum: prepare a five-minute update on service metrics and outstanding requests, bring a list of open complaints with proposed remedies, and follow up within two working days on any commitments made.
The tools that do the workMicrosoft OutlookMicrosoft PowerPointO*NET
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Coordinate facility management activities
+Schedule and confirm this week’s cleaning, HVAC maintenance and security patrols for the central office,…
Coordinate facility management activities
+Schedule and confirm this week’s cleaning, HVAC maintenance and security patrols for the central office, assign contractors to the east wing on Tuesday, verify access to keys and spare parts first, and circulate the updated rota to reception and site staff by 5pm Thursday.
The tools that do the workMicrosoft ExcelMicrosoft Outlookjob descriptions
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Ensure compliance with security and health standards
+Audit the office against the fire, first aid and PPE checklists, collect recent incident reports from site…
Ensure compliance with security and health standards
+Audit the office against the fire, first aid and PPE checklists, collect recent incident reports from site supervisors, update the deficiencies log with remedial owners and due dates, and send the compliance summary with required actions to the safety officer and HR by COB Friday.
The tools that do the workGoogle DocsMicrosoft Outlookjob descriptions
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Collaborate with external vendors
+Prepare and send the vendor engagement pack to Facilities Supply Ltd and GreenTech Services including scope,…
Collaborate with external vendors
+Prepare and send the vendor engagement pack to Facilities Supply Ltd and GreenTech Services including scope, current service levels, and next quarter volumes, request written quotes and delivery windows, and set a vendor review call for next Wednesday at 10am.
The tools that do the workMicrosoft OutlookMicrosoft Exceljob descriptions
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Track and manage multiple tasks simultaneously
+Consolidate all open facility tasks into a single dashboard showing owner, status, priority and blocking…
Track and manage multiple tasks simultaneously
+Consolidate all open facility tasks into a single dashboard showing owner, status, priority and blocking issues, flag anything overdue, reassign resources where capacity is tight, and publish the dashboard to the team before the morning huddle on Monday.
The tools that do the workMicrosoft ProjectMicrosoft Exceljob descriptions
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Motivate and support team members
+Draft brief appreciative notes and practical next steps for each technician after this week’s site surge,…
Motivate and support team members
+Draft brief appreciative notes and practical next steps for each technician after this week’s site surge, offer two coaching slots for one-to-one support, copy the team lead and HR, and ask for feedback on what would make their shifts easier next month.
The tools that do the workMicrosoft Outlookjob descriptions
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Control correspondence
+Review the inbox of facility requests, triage messages into urgent, maintenance and procurement queues, draft…
Control correspondence
+Review the inbox of facility requests, triage messages into urgent, maintenance and procurement queues, draft standard replies for common queries, forward purchase approvals to finance with totals and ETA, and file all closed threads in the records folder.
The tools that do the workMicrosoft OutlookMicrosoft ExcelESCO
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Design filing systems
+Design a new departmental filing system for procurement, HR, and facilities: propose folder structure, naming…
Design filing systems
+Design a new departmental filing system for procurement, HR, and facilities: propose folder structure, naming conventions, retention schedule and access levels, map current paper boxes to digital folders, and deliver a two-page implementation checklist by Friday.
The tools that do the workMicrosoft ExcelGoogle DocsESCO
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Review and approve supply requisitions
+Review the week’s supply requisitions, flag any over-budget or duplicate requests, approve those within…
Review and approve supply requisitions
+Review the week’s supply requisitions, flag any over-budget or duplicate requests, approve those within budget up to the authorized limit, return ones needing justification to department heads with a two-day deadline, and record approvals in the central spend log.
The tools that do the workMicrosoft OutlookMicrosoft ExcelESCO
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Perform clerical duties
+Process today’s clerical queue: update staff contact list, file three signed contracts, scan and index last…
Perform clerical duties
+Process today’s clerical queue: update staff contact list, file three signed contracts, scan and index last week’s invoices, and prepare a short status email to the management team by 4pm noting any missing signatures or follow-ups.
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Says who?
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Activities this job lives in
The human activities behind the tasks — each with its honest AI ceiling.
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Shared with other careers — the same record means something different in each.
Related careers
Same family of work — each with its own tasks and prompts.
The LLOS Work Atlas is the world's largest evidenced task library — a map of human work, with a ready prompt behind every task. 1,774 careers · every task named by the sources that witnessed it — O*NET, ESCO, real job descriptions, Wikipedia — and the deepest tasks by several at once. And it is honest about limits: where AI cannot help, the map says so.
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Built on public evidence: O*NET®, ESCO, Wikipedia, U.S. Bureau of Labor Statistics, ILOSTAT. All sources & licenses
Built on public evidence: O*NET®, ESCO, Wikipedia, U.S. Bureau of Labor Statistics, ILOSTAT. All sources & licenses