Delete a message

Permanently delete the old vendor invoice email from June that has incorrect banking details, ensure it is removed from Trash as well, and note the action in our accounts channel so procurement knows we discarded it.

Before I delete that June invoice email with the wrong banking details, surface the vendor name, invoice number, and whether any approvals reference it; flag risks if it’s needed for an audit and suggest safer alternatives like redaction instead of deletion.

I just deleted the June invoice that had wrong bank details and finance says it was needed for reconciliation. I’m scared I’ve lost audit evidence and don’t know whether it’s recoverable. What likely recovery steps exist and what should I tell finance now to limit the damage?

I repeatedly remove emails with errors or duplicates and then finance or compliance asks for them, costing me credibility. What habit, retention policy, or tagging practice will stop accidental permanent deletion without creating inbox clutter, and how do I enforce it with the procurement and finance teams?