The four heights
The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.
Execute — do the immediate task
+I archived three approval emails from Procurement including one from Priya that needs a signature.…
Execute — do the immediate task
+I archived three approval emails from Procurement including one from Priya that needs a signature. Restore those archived messages back to my inbox and mark Priya’s message as unread so I remember to action it before Thursday.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Improve — make it easier to accept
+Before restoring archived messages, identify which archived items are approvals, invoices, or…
Improve — make it easier to accept
+Before restoring archived messages, identify which archived items are approvals, invoices, or time-sensitive customer notes, surface sender and date, and make the approval or invoice stand out so I can restore only what matters.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Decide — diagnose the stuck moment
+I just archived an approval from Priya in Procurement by mistake and I don’t remember whether I’d…
Decide — diagnose the stuck moment
+I archived an approval thread I meant to act on.
I just archived an approval from Priya in Procurement by mistake and I don’t remember whether I’d already replied. I’m worried the deadline is tomorrow. What’s the quickest way to find and restore that archived message, confirm whether I already replied, and minimize the chance I miss the deadline?
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Become — change the pattern
+My habit is archiving to clear the inbox but approvals and purchase requests disappear into archive…
Become — change the pattern
+Consistently misplacing approvals into archive.
My habit is archiving to clear the inbox but approvals and purchase requests disappear into archive and reappear at the last minute. Is the issue how I triage, label, or schedule follow-ups? Recommend one repeatable change to my workflow so approvals never hide in archive again.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Next to this one
Other email work people do in Gmail.
Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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The rest of the map
Same library, five ways in.