Schedule a meeting

I need a one-hour meeting with Priya in procurement and Daniel the product lead next Tuesday at 10:00 AM to finalize the SOW so we can hit the vendor deadline. Book a room that has a projector, set the video link, invite both of them, and put a note: bring the redlined SOW and the budget worksheet. Confirm Priya can make 10:00 before sending the invites.

Before I lock this meeting with Priya and Daniel, make it easiest for them to say yes: show their available times, propose two alternates (Tuesday 10:00 AM and Wednesday 2:00 PM), highlight that it will finish in an hour, and surface the objective line 'Sign SOW' and the one deliverable they must bring. Flag any potential conflicts you see on their calendars.

Priya replied maybe to the Tuesday 10:00 AM slot and Daniel is tentatively free. I need to know the best next move: should I confirm Tuesday anyway, offer Wednesday 2:00 PM as an alternate, or ask Priya what times she can definitely do? I am worried shrinking the window will delay the SOW sign-off and that pushing times will annoy procurement. What would a practical next step be?

Across projects I lose time because I wait for one person to answer before scheduling the whole group. Help me form one habit to stop that: say how to set meeting windows, use tentative blocks, and manage stakeholders so meetings happen without constant chasing. I want one concrete rule I can apply starting this week.