Invite external guests

I need to invite two external guests to the curriculum meeting: Dr. Elena Morales from Westview High (elena.morales@westview.edu) and Jordan Lee from the textbook vendor (jordan.lee@edupress.com). Add them to the invite as external guests, include a brief note in the invite explaining they are joining to advise on assessment alignment, and attach the one-page background brief 'Assessment Context for Vendors'. Make sure the meeting’s guest permission allows external guests to present and that they receive the calendar invite and conference link.

Before I send this to external guests, make the invite easier for them to accept — surface why we asked them, what we expect them to bring, and how long we will ask them to speak. Call out any materials they must review and note whether they will be asked to present. Flag anything that would make an external guest hesitate (confidential info, reimbursement issues, unclear role) so I can adjust the message.

I just added Dr. Morales and Jordan Lee as external guests and gave them the calendar invite, but I don’t know whether their accounts will let them present or if our settings block external presenters. I’m worried they’ll join and be unable to share. What’s the most likely snag, and what’s the fastest way to ensure they can share their screen or present?

We keep forgetting to prepare external guests properly, so they arrive unready or decline. What habit should I change to improve every external invite? Propose a concise pre-invite checklist for external guests, a one-line guest role template to paste into invites, and a standard attachment set I should always include.