Record the meeting

Start recording the 11:00 district training and then tell the staff that recording has started and where the file will be saved. Stop recording at the scheduled end and post the link to the team drive by noon so anyone who missed it can watch.

Before I record the 11:00 district training, surface what must be announced to attendees — purpose of the recording, retention period, who will access it — and check for any slides or moments the presenter wants omitted so the recording is safe to share later.

I pressed record because the presenter asked, then they warned a sensitive slide might appear. I'm worried about capturing personal data we shouldn't keep. I can't tell if deletion after the fact is policy-compliant. Should I pause recording now, continue and edit later, or stop and ask the presenter to skip that slide? Explain the likely compliance and reputational outcomes of each choice.

We record nearly every training, then regularly spend hours editing or getting sign-off because sensitive items appear. That wastes time and risks accidental exposure. What habit should we change in scheduling, presenter prep, or recording rules so recordings are safe to publish without heavy rework?