Schedule a recurring meeting

Set up a recurring weekly product review with engineering and design for every Tuesday at 10am starting next Tuesday, lasting 60 minutes. Invite the engineering manager Ravi, design lead Ana, QA lead Marcus, and myself as required attendees; optional: Charlotte from support. Reserve the meeting room for hybrid attendance and include the sprint summary in the meeting description. Recurrence should be weekly for six months.

Before I send the recurring invite, make it easy for everyone to treat it as productive. Put the agenda and a one-line owner for pre-reads at the top of the description, make check-in items stand up-able in 15 minutes, and flag any dates I should skip (company-wide holidays). Suggest a default rule for late cancellations and where to store the meeting notes so follow-ups are findable.

I set up a weekly Tuesday product review and attendance has dropped; people open the invite but skip. Ravi and Ana say they’re too busy. I don’t know whether the time is wrong, the agenda is off, or the meeting is redundant. What’s the likely diagnosis and what one change should I make right now to test whether this meeting is still worth keeping?

Across projects I create recurring weekly meetings that start full-attendance and then attendance dwindles, wasting calendar real estate and credibility. I want one habit to stop creating meetings that die ungracefully. What scheduling, attendee-selection, or agenda rules should I adopt so recurring invites stay useful or get retired cleanly after two misses?