Archive completed lists — AI Prompts for Trello

The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

Archive the Done and Closed lists on the project board and remove all archived cards older than 90…

Archive the Done and Closed lists on the project board and remove all archived cards older than 90 days. Before archiving, scan for any cards labeled action-required or with unresolved checklist items; unarchive those into an Archive-Review list and tag Maria to resolve. Complete this by Friday afternoon and confirm the board size drops and active lists remain unchanged.

Improve — make it easier to accept

Before I archive completed lists, make it easy for someone to retrieve anything later: surface…

Before I archive completed lists, make it easy for someone to retrieve anything later: surface cards with unresolved checklists, ownerless tasks, or audit tags up front; create an Archive-Review list for anything you shouldn’t auto-archive; and note any cards that might be regulatory records. Flag anything that would make a reviewer hesitate to archive.

Decide — diagnose the stuck moment

I archived the Done list to clean the board and now one critical post-release checklist card is no…

I hit archive and now a needed card is gone from view.

I archived the Done list to clean the board and now one critical post-release checklist card is no longer visible. I’m afraid it’s gone permanently and the ops team will miss a required step. I don’t know if I should unarchive the whole list or search for the card ID. What’s the quickest way to restore that single card back to the board without disturbing other archived items?

Become — change the pattern

We keep archiving lists and then realize we’ve lost recently completed cards that still need…

We repeatedly lose access to recently completed but still-relevant cards.

We keep archiving lists and then realize we’ve lost recently completed cards that still need quarterly review. This causes repeated follow-ups and confusion. What archive habit should we adopt so completed work can be hidden but retrievable, who should own the final check before archiving, and how do we tag cards to make this process reliable?

Next to this one

Other kanban boards work people do in Trello.

Add due date reminder Add due date to card Add power-up to board Add time estimate to card Archive a card Assign card to teammate Assign multiple members to card Attach file to card Change board background Configure power-up settings

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.

The rest of the map

Same library, five ways in.

Work Atlasthe whole map, interactive Careers1,949 jobs and their real tasks Soft skillsthe human part of the work Activities500 things people do Prompt Librarybrowse every prompt