The four heights
The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.
Execute — do the immediate task
+Add the due date June 30 to the card ‘Performance Report’ and make it visible on the board. Set a…
Execute — do the immediate task
+Add the due date June 30 to the card ‘Performance Report’ and make it visible on the board. Set a reminder two days before and add a comment tagging Priya that the Finance review is needed by that date.
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Improve — make it easier to accept
+Before I add a due date to ‘Performance Report’, surface anything that would make the date…
Improve — make it easier to accept
+Before I add a due date to ‘Performance Report’, surface anything that would make the date unrealistic: show pending subtasks, approvals required, and who must sign off. If the date is aggressive, suggest a safer alternate with rationale so the reviewer can approve quickly.
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Decide — diagnose the stuck moment
+I added June 30 as the deadline for the Performance Report but Diana in Finance says she won’t…
Decide — diagnose the stuck moment
+I put a June 30 due date on the report; stakeholders pushed back.
I added June 30 as the deadline for the Performance Report but Diana in Finance says she won’t finish reviews until the following week. I don’t know how flexible the project milestone is. Should I move the date now and tell the client, or keep the date and chase Diana? Which gives the best chance of meeting the milestone without burning colleagues?
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Become — change the pattern
+We repeatedly set due dates that later shift and people complain about surprise crunches. Which…
Become — change the pattern
+Deadlines get moved late and without record.
We repeatedly set due dates that later shift and people complain about surprise crunches. Which small changes to how we set and communicate due dates would prevent last-minute rework and protect people’s calendars? Recommend one habit to adopt immediately.
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Next to this one
Other kanban boards work people do in Trello.
Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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The rest of the map
Same library, five ways in.