The four heights
The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.
Execute — do the immediate task
+Unarchive the card Release notes draft on the Documentation board and move it into the In progress…
Execute — do the immediate task
+Unarchive the card Release notes draft on the Documentation board and move it into the In progress column so I can assign Emma and finish updates before Friday’s publish deadline.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Improve — make it easier to accept
+Before I unarchive Release notes draft, make it quick to confirm it’s the right one. Surface the…
Improve — make it easier to accept
+Before I unarchive Release notes draft, make it quick to confirm it’s the right one. Surface the last activity date, who archived it, and any checklist contents so I can decide whether to restore it into In progress or create a fresh card instead.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Decide — diagnose the stuck moment
+I just restored Release notes draft from the archive and saw the checklist is two months old. I’m…
Decide — diagnose the stuck moment
+I unarchived Release notes draft but its checklist is outdated.
I just restored Release notes draft from the archive and saw the checklist is two months old. I’m unsure whether to reuse this card or make a new one. What signals should guide that choice and which option will keep Emma from inheriting stale tasks?
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Become — change the pattern
+We repeatedly unarchive old documentation cards instead of keeping a current one, wasting time…
Become — change the pattern
+We unarchive the same docs repeatedly instead of keeping one live.
We repeatedly unarchive old documentation cards instead of keeping a current one, wasting time reconciling versions. Is the root cause poor document lifecycle ownership, vague archival criteria, or board structure? Recommend one habit and one small rule to stop this ping-pong of archiving and unarchiving.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Next to this one
Other kanban boards work people do in Trello.
Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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The rest of the map
Same library, five ways in.