Establish administrative procedures and standards

We need a single-file procedure for handling artifact loan requests from outside museums. Draft the new procedure, include who approves condition reports, who signs loan agreements, and the retention times for emails and forms. Send the draft to Eleanor, the collections manager, and to Raj, the legal adviser, asking for their approvals by Monday COB so I can circulate the final version at Tuesday's admin meeting.

Before I circulate this procedure to the department, make it easy for a busy collections manager to approve: surface the final approver and turnaround times at the top, summarize the steps in a one-page flow with decision points, flag where legal input is mandatory, and call out common failure points like incomplete condition reports.

Eleanor says the draft doesn't say whether the collections manager or the director signs the loan agreement when the value exceeds twenty thousand. I don't know the director's risk tolerance or if the board needs notification. I can either add a provisional threshold and ask for sign-off, or escalate to the director now and delay approval. What's the most defensible next move to keep momentum without overstepping?

We keep losing time because every new procedure stalls at 'who signs this' for anything valuable; approvals ping-pong between collections, legal, and the director. What habit and document change would prevent this recurring bottleneck so procedures ship with clear signatory authority every time?