Provide travel brochures and local information

I need a one-page travel brochure for weekend visitors to Bellavista. Include a short welcome, three recommended self-guided walks with durations, two local cafés with opening hours, and a map note saying the tourist office is on Main Street next to the pharmacy. Assemble it so my colleague Maria can print it on A4 and fold it into thirds. Deadline Friday noon; check for typos and that the map note is correct before I hand it to the printer.

Before I send this brochure draft to the tourism board, make it easy for a visitor to act: put the three walks in order of distance, show estimated times in bold, surface the cafés’ opening hours at the top of the cafés section, and flag anything that could make a reviewer hesitate (accessibility issues, seasonal closures, or missing emergency contacts).

Tourism office emailed that the pharmacy moved from Main Street to Oak Avenue after I already finished the brochure. I must decide whether to push the change into the final print now, who to notify, and how to avoid reprints. The visitor centre, Maria in printing, and our volunteer guides are involved. I’m afraid of wasting 200 printed copies and looking careless. What’s the most likely diagnosis and the best next move?

Over the past year we’ve reprinted maps and brochures whenever shops or bus times changed, wasting budget and staff time. I want a habit that stops last-minute rewrites but keeps content accurate. What template changes and a one-paragraph routine will cut reprint frequency in half while keeping guides informed?