What it pays
Government survey numbers — not estimates, not ads.
Half of all Administrative Services Managers in the U.S. earn more than $114,130 a year — the middle 80% land between $67,100 and $207,720. About 263,960 people in the U.S. do this work. Figures are for the U.S. occupation group “Administrative Services Managers”. (U.S. Bureau of Labor Statistics survey, published 2025.) In India, Managers earn about ₹50,473 a month on average — around ₹6.1 lakh a year (government PLFS survey via ILOSTAT, occupation-family figure).
$114,130typical pay / year
263,960people in this work
$207,720+top 10% earn
₹6.1 lakha year in India (family avg)
Think you get this job?Six quick questions on how it really works — with a hint and the reason behind every answer.
Test yourself →The work, task by task
These are the real jobs-to-be-done, not a wish list. Each task shows where we found it, and the prompt underneath is written for that exact task.
Care2
Assign clerical functions
+Assign daily clerical duties for reception, mail, and records to Maria, James, and Aisha for this week,…
Assign clerical functions
+Assign daily clerical duties for reception, mail, and records to Maria, James, and Aisha for this week, balance shifts so coverage matches peak hours and split filing tasks by alphabet, then send the rota to the team by 5pm Friday.
The tools that do the workMicrosoft ExcelMicrosoft OutlookESCOjob descriptionsO*NET
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Oversee records and information management
+Review the current records retention schedule, identify three document types overdue for disposal or…
Oversee records and information management
+Review the current records retention schedule, identify three document types overdue for disposal or reclassification, propose updated retention periods and a migration path for older digital files, then send recommendations to Legal and IT by Friday.
The tools that do the workMicrosoft AccessAdobe Acrobatjob descriptionsO*NET
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Learning1
Recommending process improvements
+Draft three practical process improvements to reduce invoice turnaround time, outline current bottlenecks…
Recommending process improvements
+Draft three practical process improvements to reduce invoice turnaround time, outline current bottlenecks observed, expected savings in hours, and a pilot plan for the finance admin team to try for four weeks, then circulate to Hannah in finance and Tom the operations lead by Tuesday noon.
The tools that do the workGoogle DocsMicrosoft Outlookjob descriptionsO*NET
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Sending & sharing1
Acquire, distribute and store supplies.
+Order office supplies to replenish toner, A4 paper, and stationery enough for six weeks, split deliveries…
Acquire, distribute and store supplies.
+Order office supplies to replenish toner, A4 paper, and stationery enough for six weeks, split deliveries between main reception and satellite office, update the stores log with quantities and reorder thresholds, and notify reception staff when deliveries arrive.
The tools that do the workMicrosoft ExcelMicrosoft Outlookjob descriptionsO*NET
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Coordinate1
Plan, direct, and coordinate administrative services
+Create a two-month administrative services plan covering reception, facilities, cleaning, and mail handling,…
Plan, direct, and coordinate administrative services
+Create a two-month administrative services plan covering reception, facilities, cleaning, and mail handling, include staff rosters, key vendor contacts, and contingency for absence, then present it to the COO and the facilities lead at next Wednesday’s review.
The tools that do the workMicrosoft ProjectMicrosoft PowerPointjob descriptionsO*NET
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The daily work15
Prepare and review operational reports and schedules to ensure accuracy and efficiency.
+Prepare the weekly operational report and updated staff schedules, check figures against last month’s…
Prepare and review operational reports and schedules to ensure accuracy and efficiency.
+Prepare the weekly operational report and updated staff schedules, check figures against last month’s timesheets and supply inventory, correct any mismatches, and circulate the final PDF to department heads by Wednesday noon so shift gaps are addressed.
The tools that do the workMicrosoft ExcelMicrosoft OutlookO*NET
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Set goals and deadlines for the department.
+Set department goals and firm deadlines for the quarter, assign each objective to a named staff member, map…
Set goals and deadlines for the department.
+Set department goals and firm deadlines for the quarter, assign each objective to a named staff member, map interim milestones on the shared timeline, and announce the plan to the team at Friday’s meeting so workload and capacity are aligned.
The tools that do the workMicrosoft ProjectMicrosoft OutlookO*NET
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Conduct classes to teach procedures to staff.
+Run a two-hour training class next Tuesday to teach the updated procedures, prepare a one-page step checklist…
Conduct classes to teach procedures to staff.
+Run a two-hour training class next Tuesday to teach the updated procedures, prepare a one-page step checklist and slide deck, register attendees, and follow up with the quiz and attendance record so everyone is certified within a week.
The tools that do the workMicrosoft PowerPointGoogle DocsO*NET
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Learn to operate new office technologies as they are developed and implemented.
+Schedule hands-on sessions this month to learn and document the new office systems, complete a quick…
Learn to operate new office technologies as they are developed and implemented.
+Schedule hands-on sessions this month to learn and document the new office systems, complete a quick reference guide for each tool, log issues and who’s trained, and report readiness to IT and the director by month-end.
The tools that do the workGoogle DocsMicrosoft ExcelO*NET
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Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.
+Read the latest vendor contracts and regulatory guidance, highlight compliance items and operational impacts,…
Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.
+Read the latest vendor contracts and regulatory guidance, highlight compliance items and operational impacts, prepare a two-page summary with recommended changes, and deliver it to legal and the director before Friday close of business.
The tools that do the workAdobe AcrobatMicrosoft WordO*NET
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Represent work unit at meetings or conferences and serve as liaison for requests or complaints.
+Represent the unit at Thursday’s stakeholder meeting, bring the current service-level dashboard and three…
Represent work unit at meetings or conferences and serve as liaison for requests or complaints.
+Represent the unit at Thursday’s stakeholder meeting, bring the current service-level dashboard and three open complaint cases, take action notes, and circulate a response plan and contact point to the complainants within 48 hours.
The tools that do the workMicrosoft OutlookMicrosoft ExcelO*NET
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Design filing systems
+Design a practical filing system for the operations team: map incoming paper and shared network documents to…
Design filing systems
+Design a practical filing system for the operations team: map incoming paper and shared network documents to three main categories, set retention periods, name folder conventions and a physical shelf layout, then circulate the plan to Claire and facilities by Friday.
The tools that do the workMicrosoft ExcelGoogle DocsESCO
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Review and approve supply requisitions
+Review the pending supply requisitions list, check budget codes and recent supplier performance, approve or…
Review and approve supply requisitions
+Review the pending supply requisitions list, check budget codes and recent supplier performance, approve or reject each with a short reason, flag urgent stationery orders for same‑week delivery and notify Procurement and Finance by end of day Wednesday.
The tools that do the workMicrosoft OutlookMicrosoft ExcelESCO
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Perform clerical duties
+Process today’s clerical queue: log incoming invoices and delivery notes, update staffing rota changes, scan…
Perform clerical duties
+Process today’s clerical queue: log incoming invoices and delivery notes, update staffing rota changes, scan and file signed contracts into the team folder, and send a summary of completed items to Sarah before leaving at 5pm.
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Coordinate facility management activities
+Schedule and confirm this week’s maintenance windows for HVAC, lifts and cleaning with Facilities, send a…
Coordinate facility management activities
+Schedule and confirm this week’s maintenance windows for HVAC, lifts and cleaning with Facilities, send a consolidated calendar to department managers, and flag any clashes that need technician overtime approval by Wednesday noon.
The tools that do the workMicrosoft Outlookjob descriptions
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Ensure compliance with security and health standards
+Audit last quarter’s incident logs and training records, produce a compliance checklist against current fire…
Ensure compliance with security and health standards
+Audit last quarter’s incident logs and training records, produce a compliance checklist against current fire and first aid requirements, then send nonconformance items to Health and Safety and the facilities contractor for corrective action within five working days.
The tools that do the workMicrosoft ExcelMicrosoft Outlookjob descriptions
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Collaborate with external vendors
+Confirm contract scope, current SLAs and next service dates with the cleaning and security vendors, update…
Collaborate with external vendors
+Confirm contract scope, current SLAs and next service dates with the cleaning and security vendors, update the vendor contact list, and circulate a one-page summary of changes and actions to Procurement and the site lead by Friday afternoon.
The tools that do the workMicrosoft OutlookMicrosoft Exceljob descriptions
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Track and manage multiple tasks simultaneously
+Reconcile the team task board with this month’s priorities, reassign low‑priority items to backlog, estimate…
Track and manage multiple tasks simultaneously
+Reconcile the team task board with this month’s priorities, reassign low‑priority items to backlog, estimate staff hours needed for open tasks, and publish the revised task list to managers before Monday morning stand-up.
The tools that do the workMicrosoft Projectjob descriptions
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Motivate and support team members
+Draft a short appreciation note and coaching plan for each team member highlighting this month’s wins and one…
Motivate and support team members
+Draft a short appreciation note and coaching plan for each team member highlighting this month’s wins and one development goal, circulate privately to each person, and schedule 20‑minute check-ins for next week.
The tools that do the workMicrosoft OutlookGoogle Docsjob descriptions
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Control correspondence
+Triage the incoming correspondence folder, reply to routine queries with templated responses, escalate…
Control correspondence
+Triage the incoming correspondence folder, reply to routine queries with templated responses, escalate contract and invoice queries to Finance, and produce a daily summary of outstanding items for the CEO by 4pm.
The tools that do the workMicrosoft OutlookESCO
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Says who?
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Activities this job lives in
The human activities behind the tasks — each with its honest AI ceiling.
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Shared with other careers — the same record means something different in each.
Related careers
Same family of work — each with its own tasks and prompts.
The LLOS Work Atlas is the world's largest evidenced task library — a map of human work, with a ready prompt behind every task. 1,774 careers · every task named by the sources that witnessed it — O*NET, ESCO, real job descriptions, Wikipedia — and the deepest tasks by several at once. And it is honest about limits: where AI cannot help, the map says so.
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Built on public evidence: O*NET®, ESCO, Wikipedia, U.S. Bureau of Labor Statistics, ILOSTAT. All sources & licenses
Built on public evidence: O*NET®, ESCO, Wikipedia, U.S. Bureau of Labor Statistics, ILOSTAT. All sources & licenses