What it pays
Government survey numbers — not estimates, not ads.
Half of all Administrative Services Managers in the U.S. earn more than $114,130 a year — the middle 80% land between $67,100 and $207,720. About 263,960 people in the U.S. do this work. Figures are for the U.S. occupation group “Administrative Services Managers”. (U.S. Bureau of Labor Statistics survey, published 2025.) In India, Managers earn about ₹50,473 a month on average — around ₹6.1 lakh a year (government PLFS survey via ILOSTAT, occupation-family figure).
$114,130typical pay / year
263,960people in this work
$207,720+top 10% earn
₹6.1 lakha year in India (family avg)
Think you get this job?Six quick questions on how it really works — with a hint and the reason behind every answer.
Test yourself →The work, task by task
These are the real jobs-to-be-done, not a wish list. Each task shows where we found it, and the prompt underneath is written for that exact task.
Keeping the record5
Assign clerical functions
+Assign clerical duties for next week: match reception, data entry, and mailroom tasks to Alice, Marcus, and…
Assign clerical functions
+Assign clerical duties for next week: match reception, data entry, and mailroom tasks to Alice, Marcus, and Priya based on their available hours, flag any shifts over eight hours, and notify each person by end of day Wednesday.
The tools that do the workMicrosoft ExcelESCOjob descriptionsO*NET
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Recommending process improvements
+Review our intake-to-scheduling workflow, identify three low-effort changes that will cut average scheduling…
Recommending process improvements
+Review our intake-to-scheduling workflow, identify three low-effort changes that will cut average scheduling time by 20 percent, estimate monthly staff-hours saved for each change, and draft a two-paragraph memo recommending these to Karen in operations by Friday.
The tools that do the workMicrosoft ExcelGoogle Docsjob descriptionsO*NET
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Acquire, distribute and store supplies.
+Order and distribute office supplies for the main desk and two satellite offices: restock printer paper,…
Acquire, distribute and store supplies.
+Order and distribute office supplies for the main desk and two satellite offices: restock printer paper, envelopes, and name badges, log quantities received, store surplus in the supply closet by Thursday, and email receipts to finance.
The tools that do the workMicrosoft OutlookMicrosoft Exceljob descriptionsO*NET
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Plan, direct, and coordinate administrative services
+Create next quarter's administrative services plan: schedule front desk coverage, mail runs, meeting room…
Plan, direct, and coordinate administrative services
+Create next quarter's administrative services plan: schedule front desk coverage, mail runs, meeting room setups, and facilities checks; assign leads for each task, include backup coverage, and circulate the plan to department heads before Monday.
The tools that do the workMicrosoft ProjectMicrosoft Outlookjob descriptionsO*NET
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Oversee records and information management
+Consolidate active records: identify files older than two years for archiving, update the retention status in…
Oversee records and information management
+Consolidate active records: identify files older than two years for archiving, update the retention status in the records index, schedule secure transfer to storage, and send the archive list to Legal and Records by Friday.
The tools that do the workMicrosoft AccessMicrosoft Outlookjob descriptionsO*NET
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The daily work15
Coordinate facility management activities
+Schedule building maintenance, HVAC filter change, and weekly cleaning for Floors 2–5 next month, confirm…
Coordinate facility management activities
+Schedule building maintenance, HVAC filter change, and weekly cleaning for Floors 2–5 next month, confirm vendor arrival windows with Facilities Manager Karen, block elevator access 9–11am on Tuesday, and send staff advisories by Friday.
The tools that do the workMicrosoft OutlookMicrosoft Exceljob descriptions
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Ensure compliance with security and health standards
+Compile the latest fire, electrical and ventilation inspection reports, flag any overdue items, notify Safety…
Ensure compliance with security and health standards
+Compile the latest fire, electrical and ventilation inspection reports, flag any overdue items, notify Safety Lead Marco and Facilities Director Aisha with a remediation timeline request, and add compliance follow-up to next Tuesday's site walk.
The tools that do the workGoogle DocsMicrosoft Outlookjob descriptions
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Collaborate with external vendors
+Confirm roof access, parking and building entry procedures with vendor CleanCo for the deep-clean on May 12,…
Collaborate with external vendors
+Confirm roof access, parking and building entry procedures with vendor CleanCo for the deep-clean on May 12, route their insurance certificate to Procurement Sarah, schedule the arrival slot 7–11am, and send a contact list to the security desk.
The tools that do the workMicrosoft OutlookMicrosoft Exceljob descriptions
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Track and manage multiple tasks simultaneously
+Build a live task board for ongoing repairs, list priority, owner, estimated hours and due date for each job,…
Track and manage multiple tasks simultaneously
+Build a live task board for ongoing repairs, list priority, owner, estimated hours and due date for each job, assign two technicians to high-priority items, and circulate the board to the maintenance team at 8am daily.
The tools that do the workMicrosoft ExcelAtlassian JIRAjob descriptions
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Motivate and support team members
+Draft a brief recognition note and performance tips for the night shift, schedule a quick huddle with…
Motivate and support team members
+Draft a brief recognition note and performance tips for the night shift, schedule a quick huddle with technicians on Thursday, offer two training slots next month, and ask Supervisors Lina and Tom for one development priority each.
The tools that do the workMicrosoft OutlookGoogle Docsjob descriptions
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Control correspondence
+Process incoming facility emails, triage urgent requests for plumbing or security, log each correspondence…
Control correspondence
+Process incoming facility emails, triage urgent requests for plumbing or security, log each correspondence with date and owner, escalate any unresolved items older than 48 hours to Facilities Manager Raj, and archive completed threads weekly.
The tools that do the workMicrosoft OutlookMicrosoft ExcelESCO
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Design filing systems
+Design a single, searchable filing system for store schedules, vendor invoices, and maintenance logs that…
Design filing systems
+Design a single, searchable filing system for store schedules, vendor invoices, and maintenance logs that groups by location and month, defines naming rules, assigns access levels for supervisors, and produce a one-page procedure so staff can use it from Monday.
The tools that do the workMicrosoft ExcelMicrosoft OfficeESCO
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Review and approve supply requisitions
+Review the three supply requisitions from Facilities dated this week, approve those within the petty limit,…
Review and approve supply requisitions
+Review the three supply requisitions from Facilities dated this week, approve those within the petty limit, flag the two over budget with a note for procurement explaining the shortfall, and send approved requests to Finance for payment by Thursday noon.
The tools that do the workMicrosoft OutlookMicrosoft ExcelESCO
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Perform clerical duties
+Process incoming mail and phone messages, log staff time-off requests and meeting room bookings for the week,…
Perform clerical duties
+Process incoming mail and phone messages, log staff time-off requests and meeting room bookings for the week, update the shared contact list, and file completed forms so managers can review outstanding items each Friday.
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Prepare and review operational reports and schedules to ensure accuracy and efficiency.
+Prepare the weekly operational reports and master schedule, check staff hours against shift logs, fix any…
Prepare and review operational reports and schedules to ensure accuracy and efficiency.
+Prepare the weekly operational reports and master schedule, check staff hours against shift logs, fix any mismatches, flag capacity shortfalls, and circulate the final, print-ready packet to operations and facilities by Wednesday morning.
The tools that do the workMicrosoft ExcelMicrosoft OutlookO*NET
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Set goals and deadlines for the department.
+Draft department goals and firm deadlines for the quarter, basing targets on last quarter's on-time…
Set goals and deadlines for the department.
+Draft department goals and firm deadlines for the quarter, basing targets on last quarter's on-time performance and staffing capacity, then send the goal sheet and a one-week feedback window to team leads and the director.
The tools that do the workMicrosoft ExcelMicrosoft OutlookO*NET
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Conduct classes to teach procedures to staff.
+Create and schedule a two-hour training class on our scheduling procedures, prepare the step-by-step handout…
Conduct classes to teach procedures to staff.
+Create and schedule a two-hour training class on our scheduling procedures, prepare the step-by-step handout and slide deck, invite all schedulers, and collect attendance and competency checks after the session.
The tools that do the workMicrosoft PowerPointMicrosoft OutlookO*NET
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Learn to operate new office technologies as they are developed and implemented.
+Sign up for the vendor training, work through the new office tech user guide, practise the key workflows…
Learn to operate new office technologies as they are developed and implemented.
+Sign up for the vendor training, work through the new office tech user guide, practise the key workflows until I can complete the daily scheduling updates in half the time, and note questions to raise at the post-implementation Q&A.
The tools that do the workMicrosoft OfficeO*NET
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Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.
+Read the new service contract and updated procedural guidelines, highlight clauses affecting shift rules and…
Read through contracts, regulations, and procedural guidelines to ensure comprehension and compliance.
+Read the new service contract and updated procedural guidelines, highlight clauses affecting shift rules and overtime, write a one-page summary of compliance changes for supervisors, and request legal clarification on any ambiguous items.
The tools that do the workAdobe AcrobatMicrosoft WordO*NET
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Represent work unit at meetings or conferences and serve as liaison for requests or complaints.
+Attend the regional scheduling meeting, represent our unit on capacity constraints, record incoming requests…
Represent work unit at meetings or conferences and serve as liaison for requests or complaints.
+Attend the regional scheduling meeting, represent our unit on capacity constraints, record incoming requests and complaints, log agreed actions, and follow up with the requestors and facilities within two business days.
The tools that do the workMicrosoft OutlookO*NET
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Says who?
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Activities this job lives in
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Shared with other careers — the same record means something different in each.
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Same family of work — each with its own tasks and prompts.
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Built on public evidence: O*NET®, ESCO, Wikipedia, U.S. Bureau of Labor Statistics, ILOSTAT. All sources & licenses
Built on public evidence: O*NET®, ESCO, Wikipedia, U.S. Bureau of Labor Statistics, ILOSTAT. All sources & licenses