Forward an email

Forward an email in Gmail — with the four heights of help laid out: do it now, make it easier for the next person to accept, work out the right move when you are stuck, and learn the pattern so it stops coming back.

4prompt heights
Open it in the interactive atlas →

The four heights

The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.

Execute — do the immediate task

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I need to forward the customer’s complaint thread about the outage to Priya in engineering and copy…
I need to forward the customer’s complaint thread about the outage to Priya in engineering and copy Marco in support. Put a one-line subject note 'FW: outage — urgent triage' and keep the full thread intact. Send it now after you confirm Priya’s address is engineering@acme.com and that the last message from the customer is included.

Improve — make it easier to accept

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Before forwarding this complaint thread to Priya in engineering, make it easy for her to act: lead…
Before forwarding this complaint thread to Priya in engineering, make it easy for her to act: lead with a two-sentence summary of impact and timeframe, bold the customer’s requested outcome, and flag any missing info she will ask for. Ensure the original thread follows below that note and that Marco in support is copied.

Decide — diagnose the stuck moment

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I just started to forward the customer outage thread to Priya in engineering and paused because I…

I hit forward but Priya’s address might be wrong

I just started to forward the customer outage thread to Priya in engineering and paused because I am not sure engineering@acme.com is still her address. Priya is the on-call lead, Marco expects to be copied, and the customer is escalating. I am afraid sending to the wrong person will delay the fix and look like we ignored the ticket. Should I call Marco to confirm Priya’s address first or send now and follow up with a corrected forward if needed?

Become — change the pattern

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Over the past month I’ve been forwarding incident complaint threads straight to engineering and…

I keep forwarding threads without context and engineers ignore them

Over the past month I’ve been forwarding incident complaint threads straight to engineering and they repeatedly ask for a summary, priority, and attachment. I lose credibility and fixes are delayed. What habit should I change so engineers respond faster and I stop being the default triage inbox?

Next to this one

Other email work people do in Gmail.

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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The rest of the map

Same library, five ways in.