The four heights
The same task, four distances: today's deadline, the next reviewer, the stuck moment, the pattern.
Execute — do the immediate task
+Export the selected conversation threads and attachments from Q2 client correspondence this month…
Execute — do the immediate task
+Export the selected conversation threads and attachments from Q2 client correspondence this month into a single MBOX file and save it to the shared drive under Projects/Client-Exports/June, then confirm the file name and size to me.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Improve — make it easier to accept
+Before exporting email data, show which threads include attachments, calendar invites, or nested…
Improve — make it easier to accept
+Before exporting email data, show which threads include attachments, calendar invites, or nested conversations, estimate file size for an MBOX export, and flag any messages that contain sensitive payroll or contract attachments so I can exclude them or redact before export.
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Decide — diagnose the stuck moment
+Legal asked for all email correspondence with ACME this quarter. I can export the mailbox but I’m…
Decide — diagnose the stuck moment
+Need to provide an export for legal review but unsure what's sensitive.
Legal asked for all email correspondence with ACME this quarter. I can export the mailbox but I’m worried some items include payroll numbers and HR attachments that must be excluded. I don’t know how to identify those automatically. What’s the most reliable approach to produce the export while protecting sensitive items and meeting Legal’s deadline?
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Become — change the pattern
+Every quarter I spend hours exporting and cleaning email exports for audits and legal requests…
Become — change the pattern
+Export requests slow down my week with manual redaction.
Every quarter I spend hours exporting and cleaning email exports for audits and legal requests because sensitive attachments slip through. Is the recurring problem my labeling, attachment handling, or request intake, and what single change or rule would cut export prep time in half?
Pasted it? When the reply comes back, push once: ask it to sharpen the weakest part. — Did this prompt help?
Next to this one
Other email work people do in Gmail.
Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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The rest of the map
Same library, five ways in.