Create and apply paragraph styles

Apply consistent paragraph styles to the client report: set Normal for body text at 11pt Inter, Heading 1 for section titles at 16pt bold, Heading 2 at 13pt bold, and a Quote style for callouts. Update existing text to use these styles so the document looks uniform and the TOC picks up headings.

Before I send the report to design, tidy paragraph styles so reviewers can approve quickly: make body text readable on mobile, ensure headings are hierarchical and TOC-friendly, create a callout style for executive summary highlights, and mark any paragraphs that still use manual formatting that will break our stylesheet.

I inherited a 30-page report where editors have manually bolded and changed fonts instead of using styles. I’m afraid the TOC won’t update and design will hate me. Should I overwrite manual formatting by applying a clean set of paragraph styles across the document, or convert styles gradually so I don’t lose intentional emphasis? Which approach keeps the document safe and fast to fix?

Over months we waste time fixing font and heading inconsistencies because people never use paragraph styles. What practical habit, template, or checkpoint should I introduce so writers use and update shared paragraph styles from day one, reducing rework and easing export to Word?