Approve participant entry

I’m running a staff training call and need to control entry. Set the meeting so attendees cannot join before the host, require that I admit participants from the waiting room, and configure co-host rights for Laila Hassan (Training Lead) so she can admit staff when I’m briefly away. During the session, monitor the waiting room and only admit known staff; flag any unknown email addresses for me before admitting.

Before the training, make the participant admission process easy for the admitting team — list who will admit, provide a short script for what to ask if an unknown name appears, and surface common reasons someone would be kept in the waiting room (external consultant, wrong email, late join). Put these instructions at the top of the meeting notes so admitters can act quickly.

I turned on the waiting room and assigned Laila to admit people, but substitute teachers often join late with unfamiliar names and sometimes need immediate access. I don’t know the school’s rule for substitutes or whether I should admit them without checking. What is the probable risk, and what’s the best admission rule to use that balances security and classroom continuity?

Across our training calls we waste time with strangers in the waiting room and chaos when admitters aren’t sure what to do. Which habit should I change to reduce interruptions? Recommend a simple admission protocol, a one-line script for admitters to use, and where to place these instructions so admitters see them at join time.