Ask for participant permission

I need to ask everyone in the 09:30 parent-teacher meeting for permission to show a recording of class work next week. Ask each participant for explicit consent and collect who says yes or no. Report back the list and any parents who ask questions or refuse.

Before I ask for consent in the 09:30 parent-teacher meeting, surface the minimum information parents need to decide — what will be recorded, who will see it, where it will be stored, and how long it will be kept — and give the host two short scripts: one for a general ask and one for handling refusal.

I told the group we'll record examples of student work but several parents asked about who sees the video and storage. I'm worried a blanket ask will trigger privacy pushback and lose consent. What is the clearest way to frame the request so parents can give informed yes or no, and what should I say if someone refuses?

Across many parent meetings we get inconsistent answers about recording consent, which delays sharing materials and creates compliance risk. What habit should we change in our consent process, notice language, or storage practice so responses are consistent and approvals can be tracked easily?