Share spreadsheet with colleagues

Share spreadsheet with colleagues in Google Sheets — with three ready prompts, from the immediate task to the lasting pattern.

3prompt heights
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3 ready prompts

Written for the moment this actually comes up.

Execute — do the immediate task

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Share the product roadmap spreadsheet with Priya, Marcus, and the hiring committee and make sure…
Share the product roadmap spreadsheet with Priya, Marcus, and the hiring committee and make sure they receive an email link. Tell me when the share is complete and confirm who currently has access so I can follow up with Priya if she never opens it.

Decide — diagnose the stuck moment

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I shared the roadmap with Priya, Marcus, and the hiring committee but Priya says she never got the…

I clicked share and someone says they never received the link.

I shared the roadmap with Priya, Marcus, and the hiring committee but Priya says she never got the link. I don’t know if I mistyped her email or if our mail server blocked it. Tell me how to quickly diagnose whether the share went to the right address, the best next message to send Priya, and whether I should re-share or add her manually to the document.

Become — change the pattern

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Over the last three months I keep re-sending links to the same spreadsheets because people claim…

I repeatedly get asked to re-share files that already exist.

Over the last three months I keep re-sending links to the same spreadsheets because people claim they never received access or don’t know where to find them. Diagnose the pattern and recommend one change to my sharing routine and one message template to reduce follow-ups from the hiring committee and product leads.

Next to this one

Other spreadsheet work people do in Google Sheets.

Every task here came from the work, not from a feature list — which is why the prompts name what you want done and never the button that does it. The tool changes; the work does not.
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