Print handouts or slides

We have a client meeting on Friday and need 20 copies of handouts. Prepare print-ready material: set the file to print 3 slides per page with notes, double-sided, collated, and include page numbers. Export a PDF named ClientName_Handouts_3up.pdf and confirm total page count for the printer.

Before I send the file to procurement for printing, make the handouts easier to scan during the meeting: put slide thumbnails on the left, increase notes font where there are action items, flag slides with long bullet lists that need breaking across pages, and estimate the paper count if printed double-sided. Summarize the changes in two bullets for the print vendor.

I exported the handouts as a 1-slide-per-page PDF but the vendor says the page count is too high and asks for 3-up with notes. I don’t know which slides have long notes that will become illegible at that scale. Which slides will become unreadable when converted to 3-up with notes, how can I quickly test legibility, and what’s the fastest edit to keep critical items readable?

Every project we manually rebuild handouts the night before a meeting and miss important notes or action items. What three small policies or checklist items should we enforce early in the deck creation process so handouts print correctly first time and we stop late-night fixes?