Set meeting duration

The team needs a firm end time so back-to-back days don’t run over. Set the meeting for 40 minutes starting at 9:20 a.m. on Wednesday so people can make the 10 a.m. commitment, and block it on everyone’s calendar.

Before I lock the length, make it easy for attendees to decide if they should stay. Show the start and end times up front, note whether we’ll take Q&A at the end, and flag any agenda items that require full duration versus quick updates.

I booked a 30-minute slot for a progress check with Marta at 2:00 p.m. tomorrow but I’m not sure if we’ll need the whole half hour. Marta is juggling three deliverables and will want quick clarifications, while I need 10 minutes to review her blockers. What’s the likely right duration and best way to signal it to her so we don’t under- or overbook?

We keep losing time because standing meetings slide past their end and people expect extra catch-up afterward. Over the last month that eats two hours per person weekly. Which habit to change: shorten scheduled durations, enforce a hard stop and follow-up channel, or restructure agenda items? Recommend the change with a short script to set the new expectation to the team.