Label chats for organization

Organize my chats for customer follow-ups: label the five chats with overdue invoices as 'AR-Overdue', tag three new lead conversations as 'Sales-Prospect', and mark two recurring vendor threads as 'Vendors'. Confirm labels applied and list any chats that couldn't be labeled.

Before I apply labels, make it easier for anyone on the team to act: put 'Amount due' and 'Due date' up top for invoice chats, mark urgency with a consistent prefix like 'AR-Overdue', and highlight any conversations missing invoice numbers so a reviewer can reject labeling until corrected.

I started labeling overdue invoice chats as 'AR-Overdue' but three conversations don't show an invoice number and one might actually be a vendor dispute. Which chats should I pause on labeling, what information should I request before labeling, and how do I signal to the team which labels are tentative?

We use labels for invoices, leads, and vendors, but every week people invent slightly different tags and search fails. What's the pattern causing this breakdown — unclear naming rules, lack of shared training, or tool friction — and what one naming convention or quick control will stop label sprawl?