Start a practice session

I need to run a 15‑minute practice session before tomorrow’s training at 9:00 a.m. for our four presenters — Priya, Jamal, Mei and Carlos. Start the meeting, admit only hosts, test video and audio for each presenter, share my screen to confirm slides display correctly, and do a quick recording so we can review pacing. End the session ten minutes early so we can note changes.

Before I invite the instructors, make the practice session frictionless for them: put the microphones and cameras they should use at the top of the agenda, note any slide animations that will break screen share, list the five checks I’ll run for each presenter, and flag anything that would make a presenter ask for a re‑run.

We’re five minutes into the practice and Priya’s camera freezes when she joins; Jamal and Mei can see her black feed and she says her audio works. I’m worried the main run will stall and we’ll lose credibility with the instructors and attendees. I don’t know if it’s her laptop, her bandwidth, or the meeting settings. What’s the most likely cause and the fastest remedy so the practice keeps going on time?

Across five rehearsals this quarter we lose ten to fifteen minutes testing presenters’ microphones and screens, which eats into rehearsal goals and frustrates senior instructors. I can enforce a rigid checklist, but that breeds resistance. Which habit change reduces setup delays while keeping instructors feeling supported?